CA JEETENDRA MISTRY
SERIES - TIME MANAGEMENT – 10
Ultimate Framework of Time Management and New Outlook towards it
In this series of Time Management, in last 9 articles on Time Management, we identified Characteristics of Time, concept of Time Management and how it shapes out to be Life Leadership, G-D-P (i.e. Goal, Direction and Process) of Time Management, and we identified six Time Wasters and two Time Savers, ultimate of Time Management – which is known as T/M Matrix and results-effects of each quadrant and lastly Roles and Goals.
We shall now discuss how to collate all matters discussed earlier into practically implementable solution? But let us first understand how to get more available time to pursue our passion?
Last time, we searched for answer to perennial question - “What is that one thing, which you did regularly and consistently, which could have got you more significant and positive results in your personal/professional life?” Answer was “BUSYNESS”. Being busy isn’t the same as being effective.
But what would be more significant and positive results? Research has shown following 7 activities as replied by majority of sample-people.
Improving communication with people
Better preparations
Better planning and organizing
Taking better care of self
Seizing newer opportunities
Personal Development
Empowerment
Now if we wish to achieve such fantastic results as above, we must compromise with our so-called “Busyness” and must avoid such self destructive behaviour. For developing such new habit or behaviour, one must step out of comfort zone and have to program it, instead of to be complacent with default settings. Default settings allow your time to make your activities fall under quadrant IV or quadrant I. But to be in quadrant I – urgent and important – is really bad? No – until we know why we are there.
Then what are the steps for Quadrant II organizing?
This is the main Framework of Time Management.
Connect your Vision with Missions
Identify your Roles
Select quadrant II Goals for each of your Role
Create Decision-making framework for the week
Exercise Integrity in the Moment of Choice.
At micro-level, one may follow following 3 additional steps at beginning of the day-
Pre-view the day
Prioritize
Use T-Planning for the day (Appointment-Action Plan)
Good time management lets you work smarter – not harder – so you get more done in less time.
Your comfort zone keeps expanding every time you get out of your comfort zone.
Time table and your mood: Your all 24 hours in a day may not be same, but may depend on your mood, so are few suggestions to allow you the flexibility of effective working style.
Work on your strength.
Work whenever you like to work - not matter what is the time.
Enjoy everything every minute.
New Outlook to Time/Life
We discussed about Life as journey from B to D, i.e. Birth to Death. But in-between comes C, which stands for CHOICE. The choices we made in past has brought us here where we are now. And Choices we shall make now on, with of course results of earlier choices, we shall have our future life, as we shape it.
However, we may consider 2 other Cs:
Chance – Opportunities
Change – Permanent in life
One must keep on taking CHANCE whenever comes your way, to bring CHANGE in your life.
Our Time is like Pendulum which swings between “Pain” and “Pleasure”. There are only “outcome” to any action, but we have labeled such outcomes as “Success” or “Failure”, which brings us Pleasure or Pain in order. If we understand the subtlety behind this concept, we may overcome “pain” and “pleasure” and become “equi-poised” or “Sthit-pragya”.
Another irony of Life is that it is like a treadmill, where we need to run to stay at one place!!
Choose and Focus on WHAT is needed, because as per “Law of Attraction”, you attract what you focus on. If you focus on “pain”, you get more pain in return. If you focus on pleasure, you get more pleasure on your way.
Two Aspects of Life are important to know as Universal truths:
TIME IS MONEY (Spend wisely as scarce resource, which can never be replaced)
HEALTH IS WEALTH (As per idiom, first “sukh” is “Good health”)
'Sometimes in our life, we play with 'TIME';
It reminds me lot many dialogues from different films. One of my most favorite film is “Anand”, when he says “Babu Moshay, Zindagi badi honi chahiye, lambi nahi.” And another one which had kind of message asking - “why do we bring unpleasant moment of our past or thought of future, to spoil our present?” What a relevant question!
Another distinction is between Prayer and Meditation is that in Prayer, you talk to God and in meditation, God talks to you.
Don't educate your children to be rich. Educate them to be Happy.
Nice line from Ratan Tata's Lecture-
If you want to Walk Fast, Walk Alone..! But if you want to Walk Far, Walk Together..!!
We all are tourists & God is our travel agent who has already fixed all our Routes, Reservations & Destinations, So Trust him & Enjoy the "Trip" called LIFE...
“Study without desire spoils the memory, and it retains nothing that it takes in.”
(Be passionate)
“Learning never exhausts the mind.”
(Be curious)“Principles for the Development of a Complete Mind: Study the science of art. Study the art of science. Develop your senses- especially learn how to see. Realize that everything connects to everything else.”
(Look for the most obvious)“It is easier to resist at the beginning than at the end.”
(Manage your ‘trades” when you can)“Every now and then go away, have a little relaxation, for when you come back to your work your judgment will be surer. Go some distance away because then the work appears smaller and more of it can be taken in at a glance and a lack of harmony and proportion is more readily seen.”
(Stay away from the crowd)
– “Quotes” from Leonardo Da Vinci
JEETENDRA MISTRY
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